Privacy Policy

🗓️ Last Updated: April 2025

At Clearnote Technology Private Limited, we take your privacy seriously. We believe that you have the right to understand exactly how your information is collected, used, stored, and protected. This Privacy Policy provides a full and transparent explanation of our practices regarding any data we may collect through our website or direct interactions with you.

We do not use cookies or tracking technologies of any kind. Our website does not place, store, or retrieve cookies from your device, and we do not use analytics platforms that track user behavior without consent. Our site is designed with minimal data collection in mind, and any information we receive is based on your explicit, informed consent. We also comply with all relevant data privacy regulations, including India's Information Technology Act and international best practices such as the GDPR.

This document serves as a contract of trust between you and Clearnote Technology Private Limited.

1. What Information We Collect

We only collect personal information that you voluntarily provide to us through clearly marked forms on our website. The purpose of these forms is to help us understand your needs and offer the most relevant support. The type of information we may collect includes:

• Your full name
• Your email address
• Your website address (URL)
• Details about your business or service and any specific inquiries you submit

We do not collect any personal or technical data automatically. There are no cookies, analytics scripts, or passive tracking tools embedded in our website.

Additionally, each form on our website includes explicit consent checkboxes to ensure complete transparency. These allow you to choose whether to:

• Permit us to retain your contact information for future communication (e.g., replying to your audit request, providing further updates)
• Opt in to receive newsletters, educational content, or promotional offers related to digital strategy (these are minimal and respectful in frequency)

📌 Consent Logging: We maintain a secure and timestamped internal log of each consent submission. This log helps us confirm when and how a user opted in, supporting transparency and compliance with GDPR and other data protection frameworks.

If you do not check these boxes, we will not store your data beyond the immediate response required for your inquiry. You are always in control of your data and can update your preferences or request removal at any time by emailing us directly at contact@clearnotetech.shop.

2. How We Use Your Information

We only use your information for the specific and clearly stated purposes for which it was collected. These uses include:

• To conduct a website or SEO audit, if you have explicitly requested this service through one of our forms. Your website URL and any business information you provide will be used solely for the purpose of analyzing your digital presence and preparing a personalized report.
• To respond to your inquiries or support needs, including answering questions about our services, providing follow-up recommendations, or clarifying audit results. We will only communicate with you in relation to your original inquiry unless you opt into further updates.
• To send follow-up communications or promotional content, but only if you have specifically opted in by selecting the relevant checkbox at the time of submission. These communications may include tips on improving your online presence, updates about our services, or seasonal offers — and are always kept minimal and relevant.

Your information is never sold, rented, or shared with any third-party marketing company or partner. We do not profit from your data and have no partnerships that allow third parties access to your personal details.

We are committed to using your information with integrity and only in ways that support your expectations and goals as a user.

3. Your Privacy Choices

We believe in giving you full control over your personal information. You are not just a visitor to our site — you are the owner of your data. At any time, you can:

• Request access to any personal information we have collected from you. We will provide a clear summary of your data in a timely manner.
• Request correction or deletion of your data if it is incorrect, outdated, or if you simply no longer wish to have it stored by us.
• Withdraw your consent to receive emails, newsletters, or promotional updates. If you initially opted in but later change your mind, you may unsubscribe or request full data removal at any time.
• Limit how we use your data, such as requesting that it not be used for email communication even if we still need to retain it to complete a service you requested.

You can make any of these requests by emailing us directly at contact@clearnotetech.shop. We respond to all privacy-related queries within 5 business days.

We do not make assumptions about your preferences. Your choices will always be respected without bias or consequence.

4. How We Store and Protect Your Information

We take your data security seriously and use both technical and organizational measures to ensure it is kept safe:

• Encryption in transit: All information submitted via our forms is protected with Secure Socket Layer (SSL) encryption.
• Secure server environments: Data is stored on firewalled, access-controlled servers with regular security updates.
• Limited access: Only authorized personnel have access to user data, governed by internal access protocols.
• No sensitive data stored: We do not collect or store passwords, financial data, or identification documents.

Although no system is completely foolproof, we regularly review and improve our security practices to reduce risk.

We do not use third-party hosting, analytics, or advertising tools that might collect or store your data.

5. How Long We Keep Your Information

We retain your personal information only for the duration necessary to fulfill the purpose for which it was originally collected. For example, if you request a free audit, your data is stored only until the audit is completed and the results have been shared with you. If you have opted in to receive ongoing communications, your contact information will be securely stored until you choose to unsubscribe or request deletion.

We follow a strict data minimization policy. This means we do not retain any data longer than needed, and we routinely review our database to delete outdated or inactive records.

You may request full deletion of your data at any time, and we will comply within 5 business days. We do not archive or back up personal data for long-term storage unless explicitly required by a legal obligation (which is rare and will be disclosed to you if applicable).

We believe in responsible, short-term data retention — guided entirely by your permissions and preferences.

6. Children’s Privacy

Our services are specifically designed for adult business owners and are not intended for or marketed to individuals under the age of 18. We take the protection of children's privacy very seriously and have implemented a no-tolerance policy for data collection involving minors.

We do not knowingly collect, use, or store any personal information from children under the age of 18. If we learn that we have inadvertently collected such information, we will immediately delete it from our records.

If you are a parent or legal guardian and believe that your child has provided personal information to our website without your consent, please contact us immediately at contact@clearnotetech.shop. We will take prompt action to investigate and remove any such information as required.

This policy is in place to ensure compliance with international standards including the Children’s Online Privacy Protection Act (COPPA) and similar data protection laws.

7. Accessibility

If you require this Privacy Policy in an alternative format due to a disability or accessibility need, please contact us at contact@clearnotetech.shop. We are happy to provide the content in a format that is accessible to you.

8. Privacy Contact and Inquiries

We have appointed a Data Protection Officer (DPO) to oversee privacy-related matters and ensure compliance with applicable data protection laws, including the GDPR and India's IT regulations.

If you have any questions, feedback, concerns, or formal requests regarding this Privacy Policy or our data handling practices, you can contact our designated DPO using the information below:

Clearnote Technology Private Limited
📍 GANGAGANJ PANKI, H.NO. E/1/11
PANKI ROAD, KANPUR NAGAR
UTTAR PRADESH, 208020, INDIA

🌐 Website: https://clearnotetech.shop
📧 Email: contact@clearnotetech.shop

We respond to all privacy-related queries within 5 business days. Whether you wish to review, modify, or delete your data — or simply understand how we operate — we’re here to help.